External Guest Presenters in Teams Live Events

Disclaimer: Teams Live Events will reach end of life on September 1, 2024.

Purpose

The article will explain whether an external user can become a presenter in a Teams Live Event.

Explanation 

For an external user to be a presenter in a Teams Live Event, they need to either be a Guest in a UTD team or have been a Guest in a team. When scheduling the Live Event:

  • If the user has not been in a UTD team:
    • You can invite them by using their full email, but it will not allow them to be a presenter when they join. 

Window for inviting people who have not been in a UTD team to event group with search bar and invite button

  • If the user has been in a UTD team:
    •  You can invite them by using their full email address and join as a presenter.

Window for inviting people who have been in a UTD team to event group with search bar and invite button

Troubleshooting Steps

Presenter Joins as Attendee 

Sometimes, when guest (external) presenters attempt to join the live event, they are instead shown the attendee view. You can follow either of these steps listed below as a work around for this issue:

  • Have someone from UTD who is a Producer or Presenter send something in the meeting chat.
    • It will show the meeting in the Teams' chat area, displaying a purple Join button in the upper-right corner.
    • Have the guest (external) user use this join button to join the live event as a presenter.

Chat screen of a presenter or producer in the team. It displays the join button

  • Have someone from UTD who is also a producer or presenter use the Ask to join feature for the guest (external) user.
    • This will prompt them to join the live event and join as a presenter.

Chat screen of a presenter or producer in the team. It displays the ask to join button

 

Details

Article ID: 281
Created
Mon 11/22/21 12:47 PM
Modified
Wed 3/20/24 1:26 PM

Related Services / Offerings (1)

Microsoft Teams Live Events
Teams Live Events is an extension of Teams meetings, enabling you to produce events for large online audiences with more control over video, audience interaction, and reporting. This service is designed to host multiple presenters sharing information with larger audiences in a lecture-based format.