Body
Purpose
This article walks users through the steps needed to create and manage break-out rooms before the start of a meeting.
Procedure
Create Breakout Room
- Go to the Calendar tab in MS Teams.
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- Open the meeting to which you would like to add the co-organizer for breakout rooms by either double-clicking on the Meeting or by clicking on the Edit button as shown below.
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- Select the Breakout rooms option at the top panel of the meeting.
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- You can now select the Create rooms button.
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- Using the dropdown menu, you will now be able to select the number of breakout rooms as per your requirement. After the selection, click on the Add rooms button.
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- The breakout rooms created can now be viewed.
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Adding Breakout Room Co-organizers
- Click on the Breakout rooms option at the top panel of the meeting.
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- Click on the three dots present over the Breakout room to which you would like to assign the co-organizers.
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- Click on the Room options button.
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- You will now be redirected to your default browser to access the “Room options”.
- In the “Choose co-organizers” section, you can now assign the co-organizers for the break-out room as per your requirement.
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Note: The user who is being added as the co-organizer in a breakout room must be added as the co-organizer for the respective meeting.
Assigning Breakout Room Participants
- Click on the Breakout rooms option at the top panel of the meeting.
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- Select the Assign Participants button at the top.
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- Choose whether you would like Teams to assign students to rooms automatically or manually if you would prefer to assign students to rooms yourself.
- If you have chosen to assign the students automatically, then just click Next.
- If you have chosen manual selection, choose the participants who will share a breakout room by checking the checkboxes next to their names.
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- Select the down arrow next to "Assign" and choose a room for them.
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- Click on the Assign button, and you will now be able to see the participants added to the respective breakout rooms.
Renaming Breakout Rooms
- Click on the Breakout rooms option at the top panel of the meeting.
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- Click on the three dots present over the Breakout room to which you would like to assign the co-organizers.
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- Select the Rename option.
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- You can now rename the breakout room as per your requirement. After renaming in the text box highlighted, click on the Rename button.
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- The breakout rooms will now be renamed as per the changes made.