Summary
This article covers the risks while using third-party AI chatbots like Otter.AI or Read.AI at UT Dallas, as they're not supported by OIT. These tools could expose sensitive information, such as FERPA or HIPAA data, and have legal risks.
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Details
Third-party AI chatbots like Otter.AI and Read.AI are not officially supported by the UT Dallas Office of Information Technology (OIT). Consequently, the Office of Information Technology (OIT) does not provide support for these applications.
For guidance on the acceptable use of data and policies regarding Generative AI (Gen AI), please refer to the Gen AI Policies and Guidelines site.
Important Considerations
Users must be aware of the potential risks involved when using third-party AI tools, including:
- University Data Exposure: Using these tools may expose Confidential or Controlled university information, putting UT Dallas at risk of data loss..
- Legal Implications: There could be legal consequences depending on how your data is stored, accessed, or shared by these applications.
- Security Risks: Integrating third-party apps always carries some security risks. Ensure that chat bots complies with UT Dallas' security policies and standards.
OIT Recommendation
To maintain security and compliance, OIT recommends using Microsoft Teams to record and transcribe meetings. Microsoft Teams is an approved and supported software by UT Dallas, ensuring that your data is protected.
For details about purchasing software or using pre-approved applications, please review the IT Purchasing Guide.