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Note: Third-party AI chatbots like
Read.ai are
not officially supported by the UT Dallas Office of Information Technology (OIT), you can refer to the
Third-party AI Chatbots article for more information or
Initial Guidelines for Gen AI for guidance on the acceptable use of data and policies regarding
Generative AI (Gen AI).
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You can identify if Read.ai has been enabled on your Teams application if Meeting Summaries from Read AI has been added to your Microsoft 365 apps dashboard, or if read.ai meeting notes (Unverified) has been invited to the Teams Meeting chat with the auto-generated message
Read.ai will then propagate to users across the organization by sending marketing emails to all attendees of Teams Meetings that Read.ai has been invited to. If a user is directed to a Report Summary sent by Read.ai it will then attempt to create a fully active trial account using Single Sign On (SSO), in most cases this will be the Microsoft account credentials.
Once the trial account creation has been initiated Read.ai will then attempt to auto-join all future Teams Meetings and Microsoft Calendar events, and will join meetings regardless of whether the user joins the meeting or is even aware that Read.ai has been enabled.
If you notice that Read.ai has been invited to the chat please type Opt Out in the chat to delete the meeting data, and make note of the user attached to the service so that they may be directed to this article, or to contact their IT department.
Note: As with any automated messaging service, please be mindful of message prompts in chat as they may be a different service or the prompts may change over time.
Unfortunately once the account creation process has been initiated, the only way to proceed is to access the Read.ai external management dashboard by completing the account.
- Type read.ai into your browsers navigation field
- Click login on the Read.ai landing page
- Sign in with you firstname.lastname@utdallas.edu email
- In most cases it will ask you to sign in with your Microsoft Account
Note: If you are unable to login the account could already be deleted or is using a different set of credentials, please contact your IT department. Do not attempt to Create account if you are unable to login.
- Change the Read Assistant -> Calendar events that Read is invited to and Email meeting recaps -> No One
- Continue and do not integrate additional services
Now that the management dashboard is accessible please be sure to delete all Reports from the Read.ai dashboard before deleting the account.
- Change the date range to 12 Months
- Remove all reports in My reports & Shared with me
- Go to Account Settings and Delete the account
- Select the reason for leaving as My organization does not allow Read and Delete account
