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Table of Contents
Note: Steps are listed in chronological order.
The Employee accepts the position and completes the hiring paperwork with Student Employment (Student Workers) or Human Resources (Full-time/Part-time Employees) department.
An ePAR is created by Payroll after completing the hiring paperwork.
Note: If a student worker is being re-hired, the hiring department must create the ePAR.
All departments involved in the hiring process must approve the ePAR. The ePAR approvals can be broken down into two sections: Department and After-Department approvals.
Hiring Department (Example: Department where new hires will be working, such as the OIT, JSOM, Multicultural Center, etc.)
- Department Business Manager / Business Services / Coordinator
- Department Administrative Assistant
Each department below has one approval to complete for all the other departments outside the Hiring Department. A total of three After Department approvals.
- Career Center (Student Worker Only)
- HR (Full-time/Part-time Employee only)
- Budget Office
- Payroll Office
Once the ePAR has been completed and approved by all departments, the job data is updated.
The Hiring Department Time Admin will assign the timesheet.
Note: Most Departmental Administrative Assistants are Time Admins, but this may vary for each department and their internal teams.
- Prior Job assignment?
- Verify prior assignment/job ends on the date before the new assignment starts, and ensure the previous timesheet is removed.
- Multiple Job assignments?
- Make sure the correct employee record is selected when assigning the timesheet.
The Time tile will appear in Gemini for employee use. Depending on the type of employment, the user will be able to clock-in/out, and/or add time-off.
Visit the The Office of Budget and Finance - Time & Labor Website for more information.
