| C5011 |
ADMINISTRATIVE SALARIES |
Administrative Salaries |
ADMIN_SALARIES |
To record payment of salaries and wages to personnel employed by the university, other than faculty, faculty equivalents and individuals not part of the university's classification plan |
Research Associate (Post Doc), Research Scientist, Research Scientist Faculty, Vising Lab Assistant, Visiting Scientist, Clinician, Program Manager, Project Supervisor, Director |
| C5012 |
Budget – Adm Salaries-Lump Sum |
Administrative Salary Lump Sump |
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To record supplements and enrichment earnings for administrative and professional (A&P) employees. These costs are not part of employee's regular earnings and should not be posted to the regular earnings account. |
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| C5021 |
FACULTY SALARIES |
Faculty Salary |
FACULTY_SALARY |
To record payment of salaries and wages to personnel employed by the university and whose duties include teaching. |
PI'S & CO-Pis |
| C5022 |
Budget - Fac Salaries-Lump Sum |
Faculty Salary |
FACULTY_SALARY |
To record supplements and enrichment earnings for faculty employees. These costs are not part of employee's regular earnings and should not be posted to the regular earnings account. |
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| C5024 |
LECTURERS |
Lecturers |
LECTURERS |
To record payment of salaries and wages to personnel employed as lecturers by the University and whose duties include training/educational projects or seminars. |
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| C5031 |
TEACHING ASST - SALARY |
Teaching Assistant Salaries |
TEACH_ASST_SAL |
To record payment of salaries and wages to individuals employed in positions which require student status as a condition of employment and whose duties include teaching support. Students employed in classified positions which do not require student status as a condition of employment must be accounted as classified employees. This account must be used for teaching assistants only. |
Normally Teaching Assistants are not paid on contract and grant funds. This position is considered "teaching" and not research related. Due to our Human Resource system we get employees paid on C&G in this job title. For non-research awards |
| C5032 |
RESEARCH ASST - SALARY |
Research Assistant Salaries |
RSRCH_ASST_SAL |
To record payment of salaries and wages to individuals employed in positions which require student status as a condition of employment and whose duties include research support. Students employed in classified positions which do not require student status as a condition of employment must be accounted as classified employees. This account must be used for research assistants only. |
Faculty member who have a research project and provide a Research Assistantship. Students holding these assistantships must be enrolled for a minimum of nine semester hours for each regular semester in which the assistantship is awarded. The Dean of each school designates the minimum semester hours for a summer session. Grad students |
| C5041 |
CLASSIFIED SALARIES |
Classified Salaries |
CLASSIFIED_SAL |
To record payment of salaries and wages to personnel employed in classified positions by the university. This account must not be used for employees in faculty, student, or administrative and professional (A&P) positions. |
Research Engineering Sci Associate I-IV, Technical Staff Associate, Administrative Assistants/Secretary, Program Manager I-III, Lab Manager, Grants/Contracts Spec I-II, Software Sys Specialist I-IV, Admin Project Coordinator |
| C5042 |
Budget –Clas Salaries-Lump Sum |
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To record payment of supplements to personnel employed in classified positions by the university. This account must not be used for employees in faculty, student, or administrative and professional (A&P) positions. |
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| C5050 |
BUDGET/OTH SALARY & WAGES |
Other Salary & Wages |
OTHER_SAL_WAGE |
To record wages for non-exempt employees. To record payment of wages to personnel employed in non-exempt positions by the university. This account must not be used for employees in faculty, student, classified, or administrative and professional (A&P) positions. To record one-time additional payments to an employee of the university. |
Student Worker, Classified Temporary, A&P Temporary, Undergrad |
| C5061 |
LONGEVITY PAY |
Longevity Pay |
LONGEVITY_PAY |
To record the payment of longevity pay to eligible employees. Payments will be made according to approved longevity schedules |
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| C5500 |
BUDGET BENEFITS |
Benefits |
BENEFITS |
To record payments for vacation/FICA/Workers Comp. etc. |
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| C6000 |
BUDGET M&O |
Budget M & O |
GEN_OP_SERVICES |
To record the payments for consumables/subscriptions/central stores/food(if allowable) etc. |
Will include Lab & Medical Supplies |
| C6100 |
BUDGET - PROFESSIONAL SERVICES |
Professional Services |
PROF_SERVICES |
To record payment for services rendered on a fee, contract, or other basis by a person, firm, corporation or, company recognized as possessing a high degrees of learning and responsibility in an area not mentioned under other expenditure codes. To record the payment for guest lecturers providing lecture services to the university. Travel expenses incurred by vendor should be included as part of the total cost of services. This code may be only used by Institutions of Higher Education. This should not be used for subject payments |
Consultant and publications |
| C6210 |
BUDGET TRAVEL - LOCAL |
Travel - Local |
TRAVEL_LOCAL |
To record the payment of public transportation fare costs incurred during travel inside the United States by state employees, board or commission members and elected/appointed officials on state business. Includes payments made directly to public transportation companies or credit card issuers by state agencies for transportation expenses of its employees, officials, and board members. |
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| C6240 |
BUDGET - FOREIGN TRAVEL |
Travel - Foreign |
TRAVEL_FOREIGN |
To record the payment of foreign travel claims. For the purpose of this code, foreign travel is defined as traveling to countries other than the United States. All travel expenses related to a foreign travel event are to be recorded under this code. This code includes travel to Mexico and Canada. |
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| C6500 |
BUDGET - TELECOMMUNICATIONS |
Telecommunications |
TELECOMM |
To record payment of parts with a purchase value per part under $10,000 and supplies for telecommunications equipment. To record payment for rental or lease of telephones, telephone systems, and other telecommunications equipment. |
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| C6700 |
BUDGET - RENTAL EQUIPMENT - LEASES/RENTALS |
Rental Equipment |
RENT_EQUIP_LEAS |
To record the payment for rental and lease of furnishings and equipment, office equipment, computer equipment, and media material. |
This will include Leases and Rentals |
| C6901 |
FABRICATION |
Fabrication |
FABRICATION |
To record expenses incurred for chip fabrication generally used in research applications. |
Account 69035, 69036 has been created for chip fabrication |
| C6903 |
BUDGET - SUBJECT PAYMENTS |
Research Subject Payments |
RSRCH_SUBJ_PMT |
To record payments to participants in research studies surveys. Must have approved IRB |
The key here is that they could be a UTD student, UTD employee or any other civilian that will be a subject in a lab testing environment. Research study(including online surveys), IRB necessary. This is IDC generating. |
| C6905 |
BUDGET - ANIMAL CARE |
Animal Care |
ANIMAL |
To record payment for animal care services provided by UTD animal care facility. This account does not include veterinary services or services that require a high degree of know or experience to carry-out, see account 61007. Must have approved IACUC |
Purchase of rats, mice, shipping and container cost to transport animals, food, crates, bedding, veterinary costs. |
| C7000 |
TUITION/SCHOLARSHIPS/FELLOWSHIPS |
Scholarships & Fellowships |
SCHOLAR_FELLOW |
To record scholarships to UT Dallas students enrolled in the upcoming or current. To record stipends to UT Dallas students, research assistance, and other appropriate individuals. Stipends are fixed amounts paid periodically for specific services provided to the benefit of the university. No F&A, |
These are for student scholarships, fellowships, stipends. This is not IDC generating |
| C7010 |
PARTICIPANT SUPPORT |
Participant Payments |
PARTICIP_SUPP |
To record payments made to non-student and student participants in research studies.Costs used to pay program participant small non-compensatory stipends and possibly reimbursement of travel costs or other out-of-pocket costs incurred to support attendance at a workshop, conference, seminar, symposia or other short-term training or information sharing activity in support for the objective of obtaining a degree. Account 70101 & 70007 only |
Participants attending a conference or seminar. Not IDC generating. THESE WILL INCLUDE REU participants. |
| C6101 |
BUD-SUB ANY NOTX ST AG >25K |
Any Fnd to Non State Agcy No F&A |
ANY FD-NONST-NF |
To record payment of subcontracts for any portion exceeding $25,000 in order to comply with Federal costing standards. This account does not include subcontract costs to other State entities (see accounts C7400 for funds originating from Federal sources and C7500 for funds originating from State sources). For use on sponsored program only. |
Sub-Contract Federal/State Funds to Non-Texas State Agency - No F&A |
| C6102 |
BUD-SUB ANY NOTX ST AG <25K |
Any Fund to Non State Agcy F&A |
ANY FD-NONST-FA |
To record payment for only the first $25,000 of a subcontract in order to comply with Federal costing standards. This account does not include subcontract costs to other State entities (see accounts C7401 for funds originating from Federal sources and C7501 for funds originating from State sources). For use on sponsored program only. |
Sub-Contract Federal/State Funds to Non-Texas State Agency - F&A |
| C6121 |
BUD sub over 50k other PT |
ANY FD-NST 50 Non F&A |
ANY FDNST 50NFA |
To record payment of subcontracts for any portion exceeding $50,000 in order to comply with Federal costing standards. This account does not include subcontract costs to other State entities (see accounts C7402 for funds originating from Federal sources and C7502 for funds originating from State sources). For use on sponsored program only. Effective 9/1/2025 |
Sub-Contract Federal/State Funds to Non-Texas State Agency - 50k No F&A |
| C6122 |
BUD Sub under 50k other PT |
Any FD NONST 50 FA |
ANY FD-NST 50FA |
To record payment for only the first $50,000 of a subcontract in order to comply with Federal costing standards. This account does not include subcontract costs to other State entities (see accounts C7412 for funds originating from Federal sources and C7512 for funds originating from State sources). For use on sponsored program only. Effective 9/1/2025 |
Sub-Contract Federal/State Funds to Non-Texas State Agency - 50k F&A |
| C7400 |
BUD-SUB FD FND TX ST AG >25K |
Fed Funds to Tx St Agcy No F&A |
FED-TXSTA-NFA |
To record payment of subcontracts for any portion exceeding $25,000 in order to comply with Federal costing standards. This account includes only subcontract costs to other state entities and where the originating source of funds is a Federal agency. See account C6101 when the subcontract is with a non-State agency or account C7500 when the source of funds is a State agency. For use on sponsored programs only. |
Sub-Contract Federal Funds to Texas State Agency -25k No F&A Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7401 |
BUD-SUB FD FND TX ST AG <25K |
Fed Funds to Tx St Agcy F&A |
FED-TXSTA-FA |
To record payment for only the first $25,000 of a subcontract in order to comply with Federal costing standards. This account includes only subcontract costs to other State entities and where the originating source of funds is a Federal agency. See account C6102 when the subcontract is with a non-State agency or account C7501 when the sources of funds is a State agency. For use on sponsored programs only. |
Sub-Contract Federal Funds to Texas State Agency - 25 F&A - Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7402 |
BUD Sub Fed Pass Thru over 50k |
Fed Funds to Tx St Ag 50k NFA |
FED-TXST 50NFA |
To record payment for only the first $50,000 of a subcontract in order to comply with Federal costing standards. This account includes only subcontract costs to other State entities and where the originating source of funds is a Federal agency. See account C6122 when the subcontract is with a non-State agency or account C7512 when the sources of funds is a State agency. For use on sponsored programs only. Effective 9/1/2025 |
Sub-Contract Federal Funds to Texas State Agency - 50k No F&A Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7412 |
BUD Sub Fed Pass Thru under 50k |
Fed Funds to Tx St Agcy 50k FA |
FED-TXSTA-50FA |
To record payment of subcontracts for any portion exceeding $50,000 in order to comply with Federal costing standards. This account includes only subcontract costs to other state entities and where the originating source of funds is a Federal agency. See account C6121 when the subcontract is with a non-State agency or account C7502 when the source of funds is a State agency. For use on sponsored programs only. Effective 9/1/2025 |
Sub-Contract Federal Funds to Texas State Agency - 50k FA - Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7500 |
BUD-SUB ST FND TX ST AG >25K |
State Fnd to Tx St Agcy No F&A |
STATE-TXST-NFA |
To record payment of subcontracts for any portion exceeding $25,000 in order to comply with Federal costing standards. This account includes only subcontract costs to other State entities and where the originating source of funds is a State agency. See account C6101 when the subcontract is with a non-State agency or account C7400 when the source of funds is a Federal agency. For use on sponsored programs only. |
Sub-Contract State Funds to Texas State Agency - No F&A - Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7501 |
BUD-SUB ST FND TX ST AG <25K |
State Fnd to Tx St Agcy F&A |
STATE-TXST-FA |
To record payment for only the first $25,000 of a subcontract in order to comply with Federal costing standards. This account includes only subcontract costs to other State entities and where the originating source of funds is a State agency. See account C6102 when the subcontract is with a non-State agency or account C7401 when the sources of funds is a Federal agency. For use on sponsored programs only. |
Sub-Contract State Funds to Texas State Agency - F&A - Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7502 |
Bud Sub State Pass over 50k |
State Fnd to Tx St Agcy 50 NFA |
STATE TX 50NFA |
To record payment of subcontracts for any portion exceeding $50,000 in order to comply with Federal costing standards. This account includes only subcontract costs to other State entities and where the originating source of funds is a State agency. See account C6121 when the subcontract is with a non-State agency or account C7402 when the source of funds is a Federal agency. For use on sponsored programs only. Effective 9/1/2025 |
Sub-Contract State Funds to Texas State Agency - 50k No F&A - Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C7512 |
Bud Sub State Pass under 50k |
State Fnd to Tx St Agcy 50 FA |
STATE TXS 50FA |
To record payment for only the first $50,000 of a subcontract in order to comply with Federal costing standards. This account includes only subcontract costs to other State entities and where the originating source of funds is a State agency. See account C6122 when the subcontract is with a non-State agency or account C7412 when the sources of funds is a Federal agency. For use on sponsored programs only. Effective 9/1/2025 |
Sub-Contract State Funds to Texas State Agency - 50k F&A - Texas State Agency - https://fmx.cpa.state.tx.us/fm/contacts/agynum/lookup.php |
| C8000 |
BUDGET - CAPITAL |
Capital Equipment |
CAPITAL_EQUIP |
Single item worth more than $10,000 with a useful life of more than 1 year. No F&A. |
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| C8990 |
BUDGET - INDIRECT COSTS |
Facilities and Admin |
FAC_ADM |
To record sponsored approved indirect cost associated with sponsored programs. For accounting use only. |
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