Table of Contents
Group Assistants allow teams, classes, departments, and organizations to create and manage AI assistants in a shared workspace. Group members can collaborate on assistants, control access, and review assistant usage through a centralized management interface. Group Assistants provide a shared environment where multiple users can collaborate on AI assistants.
With Group Assistants, you can:
- Create shared AI assistants
- Organize assistants within a group
- Manage member permissions
- Support different user categories through Group Types
- Track assistant usage and engagement
- View conversation history and feedback
Key Terms
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Term
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Description
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Group
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Shared workspace containing assistants and members
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Group Members
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Users who have access to the group
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Group Assistant
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An AI assistant created within a group
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Group Type
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A user category such as Student, Faculty, or Researcher
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Dashboard
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Analytics and usage information for assistants
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- Open CometAI.
- Navigate to the Assistant Gallery on "Assistants" tab.
- Select Group Assistants from the menu.
Note: Access to Group Assistants may require additional permission.
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Permission Level
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Users Can
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Users Cannot / Additional Rights
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Read Access
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• View assistants
• Chat with assistants
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• Edit assistants
• Access administrative settings
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Write Access
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• View assistants
• Chat with assistants
• Create assistants
• Edit assistants
• Access management tools
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N/A
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Admin Access
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• Manage all group settings
• Add and remove members
• Change permissions
• Delete groups
• Manage assistants
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Full administrative control
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Group Types allow you to customize assistant experiences for different audiences.
Examples include:
- Students
- Faculty
- Researchers
- Staff
When Group Types are configured:
- Users select their group before chatting.
- Different instructions or data sources can be applied to each group.
- Specific groups can have restricted chat access if needed.
- Open the Assistant Group Interface Console under the PaintBrush Icon.
- Select the Group drop-down menu.
- Click Create New Group.
- Enter the group details.
- Add members and assign permissions.
- Configure any Group Types if needed.
- Save the group.
Within the Group Management Console, you can:
- Add users
- Remove users
- Change permission levels
- Search for members
- View assigned Access Level
To modify a member:
- Open your group.
- Locate the member in the member list.
- Select Update Users Access.
- Select the desired permission level (READ, WRITE, ADMIN).
- Save changes.
- Open your Group Assistant workspace.
- Create a new assistant in your group by clicking on + Assistant.
- Enter the following:
- a. Assistant Name
- b. Description
- c. Instructions
- Upload supporting documents if needed.
- Enable “Enforce Model” to enforce a specific model to all the users who use the assistant (recommended) to ensure all users get same/similar responses from the assistant.
- However if a model retires in future then this setting needs to be updated or else the assistant would get an error.
- Enable “Track Conversations” (recommended) to enable the dashboard for tracking user conversations and other metrics.
- Enable “Analyze Conversations” (recommended) to analyze user feedbacks to the assistant
- Save the assistant.
- After saving, the assistant becomes available within the group.
After a group assistant is created:
- Open the Assistants tab.
- Locate your group.
- Select the assistant.
- Begin chatting.
Group assistants also appear in the Prompts area for authorized users.
Group administrators can view assistant performance through the Dashboard.
Available metrics may include:
- Unique Users
- Total Conversations
- Average Prompts per Conversation
- User Ratings
- Satisfaction Scores
To access the Dashboard:
- Open Assistant Gallery.
- Select your group.
- Open the assistant dashboard.
Note: Analytics may take several minutes to appear after new conversations occur.
Admins can review conversations associated with group assistants.
- Open Settings.
- Select Assistant Group Interface.
- Choose your group.
- Open the Conversations tab.
- Select a conversation to review details and feedback.
- Open the Assistant Group Management Console.
- Open that Particular Group Management Console.
- Select the assistant which you want to delete from the assistant list and click on Delete Assistant.
- Confirm the deletion.
Important: Deleting an assistant cannot be undone.
- 3. In the Group Management Tab, scroll down and click Delete Group at the bottom to delete the group.
- I cannot access Group Assistants.
- My dashboard shows no analytics.
- Analytics only begin collecting after tracking is enabled. New conversations may take several minutes to appear.
- I cannot view conversation history.
- Only Group Administrators can access conversation records.