Group Assistants allow teams, classes, departments, and organizations to create and manage AI assistants in a shared workspace. Group members can collaborate on assistants, control access, and review assistant usage through a centralized management interface. Group Assistants provide a shared environment where multiple users can collaborate on AI assistants.
With Group Assistants, you can:
- Create shared AI assistants
- Organize assistants within a group
- Manage member permissions
- Support different user categories through Group Types
- Track assistant usage and engagement
- View conversation history and feedback
Key Terms
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Term
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Description
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Group
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Shared workspace containing assistants and members
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Group Members
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Users who have access to the group
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Group Assistant
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An AI assistant created within a group
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Group Type
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A user category such as Student, Faculty, or Researcher
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Dashboard
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Analytics and usage information for assistants
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- Open CometAI.
- Navigate to the Assistant Gallery on "Assistants" tab.
- Select Group Assistants.
Note: Access to Group Assistants may require additional permission.
1Assistant Gallery
2Group Assistants
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Permission Level
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Users Can
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Users Cannot / Additional Rights
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Read Access
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• View assistants
• Chat with assistants
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• Edit assistants
• Access administrative settings
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Write Access
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• View assistants
• Chat with assistants
• Create assistants
• Edit assistants
• Access management tools
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N/A
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Admin Access
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• Manage all group settings
• Add and remove members
• Change permissions
• Delete groups
• Manage assistants
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Full administrative control
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Group Types allow you to customize assistant experiences for different audiences.
Examples Include:
- Students
- Faculty
- Researchers
- Staff
When Group Types are configured:
- Users select their group before chatting.
- Different instructions or data sources can be applied to each group.
- Specific groups can have restricted chat access if needed.
- Click the Paint Brush icon.
- Select Group Assistants > Amplify Assistants.
1Group Assistants tab
2Assistant Admin Interface
- Click on the Amplify Assistants drop-down menu.
- Select +Create New Group.
- Enter the group details.
- Add members and assign permissions.
- Configure any Group Types if needed.
- Save the group.
1Group Name — names the assistant group being created
2Types — add group types to subdivide users into subgroups
3Add Members — enter usernames/emails and set their permission levels
1Types — group types applied to this group (api-group, cloud-group)
2Search — filter the group members list
3Add Users — add new members to the group
4Delete Users — remove selected members from the group
5Update Users access — change the access level of selected members
6Access Level — shows each member's permission level (admin, read, etc.)
7Amplify Group Access — grants read access to members of linked Amplify Groups
Disclaimer: CometAI Group Assistants support
Conversation Analysis, which provides administrators with insights into assistant usage and interactions. If you would like access to the administrative dashboard for a Group Assistant, please submit a
CometAI – General Help ticket and include the exact name of the Group Assistant, the name of the individual who created it, i.e. the creator’s
NetID@utdallas.edu. Providing this information will help the CometAI team identify the correct Group Assistant and grant the appropriate administrative access.
Within the Group Management Console, you can:
- Add users
- Remove users
- Change permission levels
- Search for members
- View assigned Access Level
To Modify a Member:
- Open your group.
- Locate the member in the member list.
- Select Update Users Access.
- Select the desired permission level (READ, WRITE, ADMIN).
- Save changes.
1Dropdown arrow — expand to switch between groups
2Group Members — search to filter the members list
3Add Users / Delete Users / Update Users access — manage group membership and permissions
- Open your Group Assistant workspace.
- Click + Assistant. to create a new Assistant.
- Assistant Name
- Description
- Instructions
- Upload supporting documents if needed.
- Enable Enforce Model to enforce a specific model to all the users who use the assistant (recommended) to ensure all users get same/similar responses from the assistant.
- However if a model retires in future then this setting needs to be updated or else the assistant would get an error.
- Enable Track Conversations (recommended) to enable the dashboard for tracking user conversations and other metrics.
- Enable Analyze Conversations (recommended) to analyze user feedback to the assistant.
- Save the Assistant.
1Publish assistant to read-access members
2Enforce Model — locks conversations to a chosen model that users can't change
3Track Conversations — enables dashboard and conversation tracking
4Analyze Conversations — AI-powered categorization of user interactions
5Group Types — which group types can use this assistant
6Auto-Populate From Existing Assistant — prefill fields from another assistant
7Assistant Name — required name for the new assistant
8Description — short description of the assistant's purpose
After a group assistant is created:
- Open the Assistants tab.
- Locate your group.
- Select the assistant.
- Begin chatting.
Group assistants also appear in the Prompts area for authorized users.
1Assistants tab
2Group assistant folder (e.g. Test-group)
Group administrators can view assistant performance through the Dashboard.
Available metrics may include:
- Unique Users
- Total Conversations
- Average Prompts per Conversation
- User Ratings
- Satisfaction Scores
To access the Dashboard:
- Open Assistant Gallery.
- Select your group.
- Open the assistant dashboard.
Note: Analytics may take several minutes to appear after new conversations occur.
1Group Assistants tab
2Assistant Gallery
3Test-group — a group assistant with its member assistants
1Test-group — the group this assistant belongs to
2Dashboard / Conversations / Edit Assistant / Delete Assistant — main assistant controls
3Group Management — manage the assistant's group
4Dashboard Metrics — usage and performance stats for this assistant
Admins can review conversations associated with group assistants.
- Open Settings.
- Select Assistant Group Interface.
- Choose your group.
- Open the Conversations tab.
- Select a conversation to review details and feedback.
- Open the Assistant Group Management Console.
- Open that Particular Group Management Console.
- Select the assistant which you want to delete from the assistant list and click on Delete Assistant.
- Confirm the deletion.
Important: Deleting an assistant cannot be undone.
- Click the Paint Brush icon.
- Select Assistant Group Interface.
1Settings tab
2Assistant Group Interface
- Select your group from the drop-down menu.
- Click Group Management.
1Assistant Admin Interface — showing the Test-group
2Group Management
- Navigate to the bottom of the page to select Delete Group.
1Group name — shows which group you’re currently viewing (“Test-group” here)
2Delete Group — permanently deletes this group; confirm the name above is the one you mean to remove