What Is It?
OIT supports the planning, promotion, and execution of technology‑focused events for students, faculty, and staff. This includes training sessions, outreach events, vendor‑partner programs, and internal OIT events.
To view a calendar of OIT events, click here.
To allow adequate time for planning, content development, and promotion, please submit requests at least six weeks prior to the event date. This lead time enables the team to create marketing materials and determine the most effective distribution channels, which may include:
- Digital Signage
- Comet Calendar
- Mass Email Requests
- Staff Council Monthly Newsletter (when applicable; contact: staffcouncil@utdallas.edu)
- Intercom (when applicable)
Early submission helps ensure sufficient time for review, scheduling and promotion across available communication platforms.
Allow four business days for our team to process the request.
Who Is Eligible to Use It?
Faculty, staff or student organizations that need assistance with:
- Event planning or coordination
- Promotion (email, social media, digital signage)
- Tabling or in‑person outreach support
- Vendor or partner event collaboration
- Swag, signage, or print collateral tied to an event
Where Can I Get It?
Submit a request using the links on this page to access this service.
How Much Does It Cost?
Costs may vary depending on the request. Requestor will be responsible for the cost of any materials or fees associated with the request.
What is a General Communication Timeline?
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Initial Event Planning | 8-10 weeks out
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Event Marketing Plan Initiated | 8 weeks out
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Listed on Comet Calendar and on OIT Social Media Channels | 6 weeks out
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Save the Date | 6-8 weeks out
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Event Email Reminders | 4 weeks out
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Social Media Reminders | 3 weeks out
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Final Event Details | 2 weeks out
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Social Media Promotions | 1 week out
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Attendee Reminder | 2 days out
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Event Survey | 2 days after event
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Post Event Follow-Up | 1 week after event