Bass Event Assistance Request

Please note that submitting this form does not guarantee your event reservation, as space and staff availability depend on multiple factors.

You will automatically receive email notifications when this ticket is updated.

UTD Faculty and Staff: Do you know your requested event date, venue, and required event support needs?
 
If yes, please complete and submit this form.
 
If no, please do not submit the form. Instead, email bassevents@utdallas.edu to schedule an in-person or Microsoft Teams consultation with a member of the Bass Events team. Be sure to include a brief event proposal in your email.
 

Note: If this is not an external guest event request, then it is considered to be an event Sponsored by UTD Faculty/Staff: the University Faculty or Staff member is required to be onsite for the duration of the event.

Note: Cost Center is a required field on the Special Events Risk Assessment (SERA) Form. A SERA form is required for any event that is advertised and/or open to the public, has potential for high attendance, food or alcohol will be served, or numerous other criteria as outlined here.  The Bass events team staff will submit SERA forms for Bass events when sufficient information is provided at least 14 days in advance of the event.
 

Note that all events including minors must follow the Programs for Minors policy requirements. See https://institutional-compliance.utdallas.edu/pfm/staff/ for details.

Submit a Project Marketing Request to the Bass Communications/Creative Team ASAP Here: https://form.asana.com/?k=2fwRoe-zfmKlZQSA3sAH5...

Please fill out the Bass Productions - Technical Request form found here: https://atlas.utdallas.edu/TDClient/30/Portal/R...

Note: Serving alchohol requires dean approval

NOTE: If parking is required for attendees and/or guest presenters, please anticipate costs which will vary based on the event day of the week/time, number of permits needed, and parking availability for that specific date as determined by UTD Parking Office. Guest presenter pass rates for 26/27 are $4 for gold, $6 for orange, and $9 for purple, per day.