Bass Event Reservation Request

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Bass Faculty: Please review the Bass Faculty Event Planning Guide here.

Please note that submitting this form does not guarantee your event reservation, as space and staff availability depend on multiple factors.

General Details

Request Summary/Title

A short description/title of the request.

Request Details

Event Name

Organization/Company

Any request from a registered student organization at UT Dallas must be made through EMS, not this form. Visit https://www.utdallas.edu/union/faq/.

Approximately How Many People Do You Expect to Attend?

Event Date

Event Start Time

Event End Time

Set Up Time

Event Location

Event Coordinator Contact Name

Event Coordinator Contact Email

Event Coordinator Contact Phone Number

Event Coordinator Contact Address

Secondary Contact Name

Secondary Contact Email

Secondary Contact Phone Number

Secondary Contact Address

Is This Event Sponsored by a UTD Faculty/Staff Member or By an External Guest?

Note: If this is not an external guest event request, then it is considered to be an event Sponsored by UTD Faculty/Staff: the University Faculty or Staff member is required to be onsite for the duration of the event.

On-site Staff/Faculty Person Email

On-site Staff/Faculty Cell Phone Number

8-digit Cost Center Number

Note: Cost Center is a required field on the Special Events Risk Assessment (SERA) Form. A SERA form is required for any event that is advertised and/or open to the public, has potential for high attendance, food or alcohol will be served, or numerous other criteria as outlined here. The Bass events team staff will submit SERA forms for Bass events when sufficient information is provided at least 14 days in advance of the event.

Description of Event

Is This Event for Minors (i.e. Summer Youth Camp)

Requested Room Layout

Technology Accommodations (Check All That Apply)

Music Playback

Vocals / Announcements

Presentation or Video

Technical Request Form

If you need technical accommodations you will also need to fill out the Technical Request form found here:

https://atlas.utdallas.edu/TDClient/30/Portal/R...

Are You Interested in Digital Signage, Posters, and/or Programs to be Produced for this Event?

Marketing Request Required

Submit a Project Marketing Request to the Bass Communications/Creative Team ASAP Here: https://form.asana.com/?k=2fwRoe-zfmKlZQSA3sAH5...

Are You Requesting Bass Events Staff Support for Your Event?

What Type of Support is Needed? Please Check All That Apply

Please Describe Your Needs

Note that technical needs should be communicated to the Bass Productions team via the Technical Request form linked earlier in this form.

Who Will Attend the Event? (Check All Who Apply)

The General Public

Current UTD Students/Faculty/Staff

Members of the Requesting Organization/Entity

Invited Guests for the Requesting Organization/Entity

Will Food Be Served?

What Type of Food?

What Caterer Will You Use?

Will Alcohol Be Served?

Note: Serving alchohol requires dean approval

Will Parking Accommodations Be Required? (Check All That Apply)

Yes, for Attendees of the Event

Yes, for Vendors and Set Up Before/After the Event

All Attendees Will be Responsible for Paying for Their Own Parking

Requestor/Organization Will Pay for Parking for Attendees

Parking Accommodations are Not Needed

NOTE: The university does not offer free parking. If parking is required for attendees, please expect associated costs.

Notes or Special Request

If there are any additional comments or information that you would like to share please do so below.

Please Attach Any Relevant Items Here

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Your name

Your email address

Verification Code

Bass Event Reservation Request

General Details

Request Details

Other Fields