How to Manage CometAI Conversations

Table of Contents

This document explains how to organize and manage your conversations in CometAI. It covers creating folders, moving and sorting conversations, renaming items, searching, deleting, and archiving conversations and folders. Use these features to keep your workspace organized and efficient.

• Create Folders
• Organize Folders/Conversations
  • Search Content
  • Relocate Conversations
  • Sort Folders & Conversations
  • Rename Folders & Conversations
  • View Monthly costs (MTD)
  • View Monthly costs (MTD) Breakdown
  • Cleaning Empty Conversations
  • Delete Conversations
  • Shared Conversations
  • Archive Folders & Conversations
  • Archive Folders by Age

Create Folders

• Open Comet AI and log in.
• On the left sidebar, click the Folder icon.

• Enter a name for the new folder in the pop-up window.
• Click OK to create the folder.

Organize Folders/Conversations

Search Content

• Enter your Search term in the Search box on the left sidebar.
• Relevant conversations will appear as you type.

Tagging Conversations 

Relocate Conversations

• Click and hold the Conversation you want to move.
• Drag the Conversation to the desired folder or location.

Sort Folders & Conversations

• Open the Chats Menu.
• From the Chats tab in the left sidebar, locate Conversations.

• Click the More options icon (indicated by the red box in the image above) to the right of “Conversations.”
• Hover your cursor over Folders > Sort.
• Choose a "Sort Option":
  • Select either:
    • Name - Sort folders alphabetically (A–Z).
    • Date - Sort folders by most recent activity.
  • The list of folders will automatically update to reflect the selected sort order.

Rename Folders & Conversations

• Hover over any item that supports renaming.
• Click the Pencil icon that appears.

Enter the New name.

• Click the Check mark to Save or X to Cancel.

View Monthly costs (MTD)

You can view your monthly costs on the platform by checking the MTD Cost in the top bar, as shown in the image below:

Notes: MTD Cost represents your Month-To-Date spending.

If you are unable to see this display, start a new chat and ask a question to refresh the interface or reopen an old conversation.

Alternatively, you can view your MTD by clicking on the User Menu on the top-right corner in the dropdown menu 

View Monthly costs (MTD) Breakdown     

You can also see your MTD Cost Breakdown by clicking on the View Breakdown button

At the top, three cards give a quick snapshot of your spending: 

• Today - how much you have spent on AI model usage so far today. 

• Prior Days - your accumulated spending from earlier days this month (except today’s cost). 

• MTD Total - your complete month-to-date total, which is the number actively checked against your spending limits on every chat request. 

Today's Hourly Activity 

A bar chart showing your spending broken down hour by hour for the current day. You can hover over each bar to see the exact dollar amount for that hour. If you haven't used CometAI today, it simply reads "No activity recorded today." 

6-Month History 

A bar chart showing your monthly spending over the past 6 months, letting you spot usage trends over time. It includes: 

• A trend badge (e.g., ↓ 56% vs last month) comparing your current month to the previous one. 

• Avg / month - your average monthly spends across all recorded months. 

• All-time total - your cumulative spending since you started using the platform. 

Rate Limit Utilization 

This section shows how close you are to your spending limits: 

• Hourly, Daily, and Monthly spend figures are displayed side by side. 

• A progress bar shows what percentage of your monthly limit you've consumed (e.g., $2.45 / $60.00 - 4.1% used). 

• You can toggle between your Admin-set global limit and any group-level limit if you belong to. 

• Once your MTD spend hits the limit, paid AI models are restricted, and you will be  automatically switched to free UT Aspire models. 

Account Breakdown 

At the bottom right, your total expenditure is broken down by billing account - useful if you're working across multiple projects or departments. Each account shows: 

• Its AccountID (e.g., a department code or project number). 

• Today spend and this month's total separately. 

• Any cost attributed through any API keys (Owner, System, Delegate) is also listed here, with the full key identifier shown for traceability. 

Cleaning Empty Conversations

• Open the Chats tab in the left sidebar.
• Locate the Conversations heading.
• Click the More options icon to the right of Conversations.
• In the drop-down, select Clean.
  • This action deletes all empty conversations saved on your device.

Delete Conversations

• Hover over the Conversation you want to Delete.
• Click the trashcan icon that appears (indicated by the red box in the image below).

• To complete the action, click the checkmark to confirm deletion (or press Enter on your keyboard), or click ‘X’ to cancel (the image below shows these two options highlighted by a red box).

Shared Conversations

•  Click on the User Menu to toggle the dropdown menu 

• Then click on Sharing to go to the Sharing Center to access conversations shared from other users 

• Click on a shared Item to export it, and the conversations will appear on the Assistants tab under the Prompts bar 

• Refer to KB Article - How to Share CometAI Conversations, Prompts, Artifacts and Assistants

Archive Folders and Conversations

• In the Chats tab, click on the triple dots, then click on the Folder tab to expand it 

• Scroll down and find the Archive tab and click to expand it 

  • The Show All Folders Option Disables archiving any folders 

  • The Hide folders older than option lets you archive and hide folders by filtering them. You can hide/archive folders older than 7 days, 14 days, 30 days, and even 90 days. 

Archive Folders by Age

• Select Archive folders older than:
  • Choose from the drop-down:
    • 7 days
    • 14 days
    • 30 days
    • 90 days
• Folders older than the selected number of days will be Archived.