How to Manage CometAI Conversations

Table of Contents

This document explains how to organize and manage your conversations in CometAI. It covers creating folders, moving and sorting conversations, renaming items, searching, deleting, and archiving conversations and folders. Use these features to keep your workspace organized and efficient.

• Create Folders
• Organize Folders/Conversations
  • Search Content
  • Relocate Conversations
  • Sort Folders & Conversations
  • Rename Folders & Conversations
  • View Monthly costs (MTD)
  • View Monthly costs (MTD) Breakdown
  • Cleaning Empty Conversations
  • Delete Conversations
  • Shared Conversations
  • Archive Folders & Conversations
  • Archive Folders by Age

Create Folders

• Open Comet AI and log in.
• On the left sidebar, click the Folder icon.

1Chats tab — from the left-hand navigation, at the top

2Create folder button

• Enter a name for the new folder in the pop-up window.
• Click OK to create the folder.

Organize Folders/Conversations

Search Content

• Enter your Search term in the Search box on the left sidebar.
• Relevant conversations will appear as you type.

Tagging Conversations 

1Three dots — opens conversation options

2Tag Conversations

1Tagging mode - confirm with the checkmark or cancel with the X

2Select conversations to tag by checking the box next to each one, under any date

Relocate Conversations

• Click and hold the Conversation you want to move.
• Drag the Conversation to the desired folder or location.

Sort Folders & Conversations

• Open the Chats Menu.
• From the Chats tab in the left sidebar, locate Conversations.

1Three dots — opens the conversations menu

2Delete — remove conversations

3Share — share conversations with others

4Tag — label conversations for organization

5Clean — bulk clean up conversations

6Folders — manage conversation folders

Click the More options icon (indicated by the red box in the image above) to the right of “Conversations.”

• Hover your cursor over Folders > Sort.
• Choose a "Sort Option":
  • Select either:
    • Name - Sort folders alphabetically (A–Z).
    • Date - Sort folders by most recent activity.
  • The list of folders will automatically update to reflect the selected sort order.

Rename Folders & Conversations

• Hover over any item that supports renaming.
• Click the Pencil icon that appears.

1Rename Folder

Enter the New name.

• Click the Check mark to Save or X to Cancel.

View Monthly costs (MTD)

You can view your monthly costs on the platform by checking the MTD Cost in the top bar, as shown in the image below:

Alternatively, you can view your MTD by clicking on the User Menu on the top-right corner in the dropdown menu 

1User Menu — from the right-hand navigation

2Month-To-Date Cost — your usage cost so far this month, with a breakdown link

View Monthly costs (MTD) Breakdown     

You can also see your MTD Cost Breakdown by clicking on the View Breakdown button

At the top, three cards give a quick snapshot of your spending: 

• Today - how much you have spent on AI model usage so far today. 

• Prior Days - your accumulated spending from earlier days this month (except today’s cost). 

• MTD Total - your complete month-to-date total, which is the number actively checked against your spending limits on every chat request. 

Today's Hourly Activity 

A bar chart showing your spending broken down hour by hour for the current day. You can hover over each bar to see the exact dollar amount for that hour. If you haven't used CometAI today, it simply reads "No activity recorded today." 

6-Month History 

A bar chart showing your monthly spending over the past 6 months, letting you spot usage trends over time. It includes: 

• A trend badge (e.g., ↓ 56% vs last month) comparing your current month to the previous one. 

• Avg / month - your average monthly spends across all recorded months. 

• All-time total - your cumulative spending since you started using the platform. 

Rate Limit Utilization 

This section shows how close you are to your spending limits: 

• Hourly, Daily, and Monthly spend figures are displayed side by side. 

• A progress bar shows what percentage of your monthly limit you've consumed (e.g., $2.45 / $60.00 - 4.1% used). 

• You can toggle between your Admin-set global limit and any group-level limit if you belong to. 

• Once your MTD spend hits the limit, paid AI models are restricted, and you will be  automatically switched to free UT Aspire models. 

Account Breakdown 

At the bottom right, your total expenditure is broken down by billing account - useful if you're working across multiple projects or departments. Each account shows: 

• Its AccountID (e.g., a department code or project number). 

• Today spend and this month's total separately. 

• Any cost attributed through any API keys (Owner, System, Delegate) is also listed here, with the full key identifier shown for traceability. 

Cleaning Empty Conversations

• Open the Chats tab in the left sidebar.
• Locate the Conversations heading.
• Click the More options icon to the right of Conversations.
• In the drop-down, select Clean.
  • This action deletes all empty conversations saved on your device.

Delete Conversations

• Hover over the Conversation you want to Delete.
• Click the trashcan icon that appears (indicated by the red box in the image below).

1Delete Folder

To complete the action, click the checkmark to confirm deletion (or press Enter on your keyboard), or click ‘X’ to cancel (the image below shows these two options highlighted by a red box).

Shared Conversations

•  Click on the User Menu to toggle the dropdown menu 

• Then click on Sharing to go to the Sharing Center to access conversations shared from other users 

• Click on a shared Item to export it, and the conversations will appear on the Assistants tab under the Prompts bar 

• Refer to KB Article - How to Share CometAI Conversations, Prompts, Artifacts and Assistants

1User Menu - from the top-right navigation

2Sharing - opens the sharing center

1Assistants tab - on the left-hand navigation menu

 

Once imported, for viewing the imported conversations, click on the "Assistants Tabs" and scroll at the bottom to find the imported conversations (Shared Items).

Archive Folders and Conversations

• In the Chats tab, click on the triple dots, then click on the Folder tab to expand it 

• Scroll down and find the Archive tab and click to expand it 

  • The Show All Folders Option Disables archiving any folders 

  • The Hide folders older than option lets you archive and hide folders by filtering them. You can hide/archive folders older than 7 days, 14 days, 30 days, and even 90 days. 

1Chats tab

2Triple dots - opens the conversations menu

3Folders - click to expand folder options

4Archive - click to expand archive options

5Show All Folders - disables archiving any folders

6Hide folders older than - archives/hides folders older than 7, 14, 30, or 90 days

Archive Folders by Age

• Select Archive folders older than:
  • Choose from the drop-down:
    • 7 days
    • 14 days
    • 30 days
    • 90 days
• Folders older than the selected number of days will be Archived.