Time Tracking Categories and Conversion Guide

Minutes to Hours Conversion

Atlas uses hours for all-time tracking. Work logged should be entered as hours and minutes, with 8 hours representing one typical work-day spent on a task. The list below can be used for reference for converting minutes to hours:

Minutes Hour Conversion
2 mins. 0.03 hours
5 mins. 0.08 hours
10 mins. 0.17 hours
15  mins. 0.25 hours
20 mins. 0.33 hours
25 mins. 0.42 hours
30 mins 0.50 hours

Time Tracking Categories

Most used time tracking categories, as well as their description, are listed below:

Note: When in doubt, apply the first categorization that seems reasonable. If necessary, time can be re-classified later.

Category

 Definition

Service Excellence

An activity designated by OIT management to this categorization that either:

  • Makes the services UTD already provides more efficient, reliable, cost-effective, useful, etc.
  • Makes UTD’s internal processes more efficient, reliable, cost-effective, etc.;
  • Makes UTD’s services measurable, understandable, etc., for ROI determination
  • Enables UTD to deliver a new service.

The owner of any activity given this classification must communicate its designation to other teams assisting with it.

Operations (KTLO)

An activity to either:

  • Deliver an existing service to a party requesting it, or
  • Sustain the ability to deliver such services

Outreach

An activity to deliver information, including, for example:

  • Teaching/training/advising others.
  • Evangelizing how UTD operates.
  • Building collaborative relationships with industry, Higher Ed, government entities, etc.

Training/ Professional Development

An activity to acquire, by any mechanism, the knowledge/skills to get better at what we do and how we do it. This includes technical training, leadership training, and processing training. 

Absence

Not working when, under “normal” conditions, one would be working.

Admin

Any other activity.
Meeting- Group or 1x1 meeting with either internal UTD members or external guests.
Admin Meeting Meeting- Group or 1x1 meeting with either internal UTD members or external guests.
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