Introduction to Annotations in MS Whiteboard

This article contains information on Annotations in Microsoft Whiteboard and covers the content on how to access this feature.

• Annotation in Microsoft Whiteboard helps you collaborate on things like a design or presentation while sharing your screen in a Teams meeting.
• Everyone in the meeting can begin annotating right away, and collaborative cursors make it easy to view changes made by all participants.

Using Annotation

• During your meeting, go to the meeting controls in the upper-middle area of your screen. 
• Click on the Start Annotations icon from the meeting controls panel.

• You will now have the option to set the Annotations settings.

• The red outline around the shared screen will turn blue, and all participants will see the Microsoft Whiteboard tool-set at the top of the shared screen.
• Everyone in the meeting can begin annotating right away. The red pen tool is selected by default.

• To begin annotating, choose one of the tools in the Whiteboard tool-set, like Sticky notes and start typing or drawing on the screen. 

Annotation Settings

• Collaborative cursors show the names of every participant in the meeting by default.
• To turn off, select the Settings icon.
• Click the toggle next to Collaborative cursors.

Turning Off Annotations

• As the presenter, you can turn off annotation for all participants by selecting Stop annotation in the meeting controls at the upper-middle area of your screen.