How to Share an Existing MS Form With Users

Tags Forms


Objective

This article walks users through the steps needed to share a created MS Form with the users to collect the responses.

Steps

  1. Go to Forms.
  2. Click on the Form you would like to share.
  • You can now find the created Form in the Recent tab. 

Screenshot of Forms homepage highlighting the recently created Form

  1. Click on the Collect Responses button.

Screenshot of the Form created highlighting the "Collect Responses" button

  1. Under Send and collect responses, you can select the audience from these options: 
  • Anyone can respond - Anyone can submit responses to your form or quiz.
  • Only people in my organization can respond - Only people within UTD can submit responses to your form or quiz.
  • Specific people in my organization can respond - Only people or groups within UTD that you specify can respond to your form or quiz. You need to complete the enter a name, group, or email address field.

Collect responses popup highlighting the audience options

  1. To copy the URL. Select Copy and you can select the Shorten URL checkbox if you want a shorter URL than what's provided. 

Collect responses popup highlighting the "Copy" button and "Shorten URL" box

  1. You can now select an invitation icon for your chosen delivery method:
  • Outlook/Teams- Select the Contact Link for Outlook or Teams. Add invitees and select a checkbox for either Outlook or Teams, update the default note, if needed, and select Send.

Collect responses popup highlighting the "Contact Link" icon and "Outlook" and "Teams" checkbox

  • QR Code- Select the QR icon and click on the Download button.

Collect responses popup highlighting the "QR" icon and "Download" button

  • Embed- Select the Embed icon and click on Copy button.

Collect responses popup highlighting the "Embed" icon and "Copy" button

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Details

Article ID: 1020
Created
Tue 1/17/23 4:40 PM
Modified
Wed 6/5/24 5:25 PM

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