Objective
In accordance with the Information Security and Acceptable Use Policy, server and application administrators may be called upon to provide information to support authorized investigations. This procedure document outlines the types of investigations and the appropriate authority to sign off on each.
Responsibilities
|
Purpose
|
User(s) involved
|
Authorized requestor
|
Authorized approver
|
Additional requirements
|
|
Legal issues (Litigation hold, etc.)
|
Any
|
UTD Attorney or UT System OGC
|
None needed
|
Document chain of custody
|
|
Criminal investigation
|
Any
|
UTD Police
|
UTD Attorney
|
Document chain
of custody
|
|
HR investigation
|
Current or former faculty, staff, or student workers
|
HR
|
Associate VP, HR
|
None needed
|
|
Compliance investigation
|
Current or former faculty, staff, or student workers
|
Office of Institutional Compliance
|
Assistant VP, Office of Institutional Equity and
Compliance
|
None needed
|
|
Internal Audit
|
Any
|
Internal Audit
|
Executive Director, IA
|
None needed
|
|
Academic investigation
|
Current or former student
|
Office of Community Standards and Conduct
|
Dean of Students
|
None needed
|
|
Continuity of business
|
Former faculty or
staff
|
User's Dept.
Head
|
None / University
Attorney1
|
None needed
|
|
Continuity of business
|
Current faculty or staff
|
User's Dept. Head
|
Associate VP, HR
|
If account is active, user must be unavailable.
|
|
Open Records Request
|
Any
|
Office of
Administration
|
None needed
|
None needed
|
Note: University Attorney should be consulted in cases that are unusual or not objectively reasonable.
If you need to submit a request, click here. Note that you must be the "Authorized Requestor" as is indicated in the table above.
Exemptions
In the event that compliance with this procedure cannot be met, please contact infosecurity@utdallas.edu to submit an exemption request which will be approved or denied by the CISO. Denied exemption requests may be appealed to the UTD President for final decision.