User Data Acquisition Procedure
In accordance with the Information Security and Acceptable Use Policy, Server and Application - Administrators may be called upon to provide information to support authorized investigations. This procedure document outlines the types of investigations and the appropriate authority to sign off on each.
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Purpose
|
User(s) involved
|
Authorized requestor
|
Authorized approver
|
Additional requirements
|
|
Legal issues (Litigation hold, etc.)
|
Any
|
UTD Attorney or UT System OGC
|
None needed
|
Document chain of custody
|
|
Criminal investigation
|
Any
|
UTD Police
|
UTD Attorney
|
Document chain
of custody
|
|
HR investigation
|
Current or former faculty, staff, or student workers
|
HR
|
Associate VP, HR
|
None needed
|
|
Compliance investigation
|
Current or former faculty, staff, or student workers
|
Office of Institutional Compliance
|
Assistant VP, Office of Institutional Equity and
Compliance
|
None needed
|
|
Internal Audit
|
Any
|
Internal Audit
|
Executive Director, IA
|
None needed
|
|
Academic investigation
|
Current or former student
|
Office of Community Standards and Conduct
|
Dean of Students
|
None needed
|
|
Continuity of business
|
Former faculty or
staff
|
User's Dept.
Head
|
None / University
Attorney1
|
None needed
|
|
Continuity of business
|
Current faculty or staff
|
User's Dept. Head
|
Associate VP, HR
|
If account is active, user must be unavailable.
|
|
Open Records Request
|
Any
|
Office of
Administration
|
None needed
|
None needed
|
Note: University Attorney should be consulted in cases that are unusual or not objectively reasonable.
If you need to submit a request, please do so here: https://atlas.utdallas.edu/TDClient/30/Portal/Requests/ServiceDet?ID=231. Note that you must be the "Authorized Requestor" as is indicated in the table above.