Purpose
When you need to protect the privacy of an email message, encrypt it. Encrypting an email message in Outlook means it's converted from readable plain text into scrambled ciphertext. To read an encrypted email, recipients must authenticate with their credentials or use a one-time passcode.
Explanation
There are several ways to send encrypted messages.
Automatic Encryption
By default, if you write an email to an external recipient(s) that contains sensitive data (such as a UTD ID), it will be detected by EOP’s rules and be encrypted when sent.
Easy Encryption/Mobile/Outlook Web
You can send an encrypted message to an external email address by typing "[encrypt]" in the email's subject line.
Outlook App
- Type in the external email address.
- Click Options>Encrypt>Encrypt-Only.
- Your message is encrypted now.
