Share Outlook Email in Teams

Summary

This article shows you how to share an Outlook email (Desktop and Web version) in Teams.

Body

Select Method

Method #1

Desktop Application

Method #2

Web Version
  1. Launch Outlook’s Desktop version.
  1. Log into M365.
  1. Select the designated Email to share in Microsoft Teams.
Note: You do not need to open the email in a different window by double clicking on it. 
  1. Select Outlook from the apps launcher (the waffle/ cluster of dots in the upper right hand corner).

List of applications available.
  1. Click on Apps button.

Outlook web applications icon within email.

 

 

  • Alternative: Click on the More Actions options (towards the right-hand side of the email), and select the Apps options within that.

Highlighting Apps icon within the email window.
  1. Select the email you want to share in Microsoft Teams.
Note: You do not need to open the email in a different window by double clicking on it.
  1. Select Share to Teams.

Outlook App highlighting Sharing to Teams
  1. Click on the More Actions options (towards the right-hand side of the email), and select the Share to Teams options within that.

Steps Continued...

  1. A Share to Microsoft Teams dialogue box will open where you can enter the name of the contact/group/channel were you would like to share your email.
  2. You can also type out a message which will be shared along with the email in Teams, if you want to add any extra information.
    • If your email contains an attachment that you want to share, check the Includes Attachment check box.
  3. Click on Share once the settings are as per your preferences.
Note: If the email you selected to share does not include an attachment, the 'Included attachment' section will be greyed out.

Share to Teams Window

  1. You'll then receive a confirmation: Your email is on its way to Teams! 
    Share to Teams Confrimation

  2. The recipient(s) will receive a preview of the message on Microsoft Teams along with the attachments.
    • A new chat will be created if this is your first time chatting with the recipient(s).

Details

Details

Article ID: 962
Created
Mon 12/12/22 1:52 PM
Modified
Fri 7/19/24 1:11 PM

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