Setup Automatic (Out-of-Office) Replies in Microsoft Outlook

Purpose

Automatic replies are a useful way to let people know that you are out of the office via automatic replies to their emails. Follow the instructions below to set up your Out-of-Office replies.

Note: Using New Outlook reference here.

Setup Automatic Replies - Desktop

Outlook Application

  1. Select File from the top left corner of your outlook home page.

Top left corner of outlook home screen

  1. Select Automatic Replies (Out of Office).

Account information window with 1. Account Settings tab 2. Automatic Replies (Out of Office) tab

  1. Select the bubble for Send automatic replies, fill out the automatic reply you want sent both inside and outside your organization, and select OK.
  • You can limit the automatic replies by selecting the check box for "Only send during this time range:" and selecting a range.
  • You can limit automatic replies outside your organization by going to the Outside My Organization tab and changing the selected bubble from Anyone outside my organization to My Contacts only.
  • If you do not want automatic replies sent outside your organization, go to the Outside My Organization tab and un-check the box for Auto-reply to people outside my organization.

Automatic replies pop up window with option to select the time range for sending replies and space for typing separate message for people inside and outside the organization

  1. To turn off your automatic replies, go back to the File tab and select Turn off.

Button to turn off automatic replies under the File tab

Setup Automatic Replies - Online

  1. Select the Settings icon and select View all Outlook settings.

Settings menu of outlook exchange

  1. Select Automatic replies from the Mail tab.

Settings menu with Mail and Automatic replies tabs highlighted

  1. Select the radio button for Turn on automatic replies, fill out the automatic reply you want sent both inside and outside your organization, and select Save.
  • You can limit the automatic replies by selecting the box for Send replies only during a time period and selecting a range.
  • You can limit automatic replies outside your organization by checking the box for Send replies only to contacts under the "Send replies outside your organization" area.
  • If you do not want automatic replies sent outside your organization, uncheck the box for "Send replies outside your organization".

Automatic replies pop up window with option to select the time range for sending replies and space for typing separate message for people inside and outside the organization

  1. To turn off automatic replies, un-toggle the radio button for Automatic replies on. 
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