Setting Up The Rules Feature in Outlook's Web Version

Tags m365 outlook


Managing emails in Outlook can sometimes become a difficult task. Even if you have folders created, manually moving emails to different folders can become tedious. You can automate this and many more tasks by setting up ‘Rules’ within Outlook.


You can set up rules to automatically move emails sent by a particular contact/group or to a specific group you are a part of.

  1. Log in to the Microsoft Office Home Page and click on the App Launcher on the top left corner of the home page. Select Outlook from the apps listed.

Image showing navigation to the Outlook Web Version.

  1. Once the Outlook application opens, right click on the email you want to create the rule for.
    • With the email open, click on the Create rule option within the Rules icon.

Image showing navigation to 'Create Rule option.

  1. A Create a Rule dialogue box opens.

Uploaded Image (Thumbnail)

  1. If you want the rule to move the email automatically to another folder, select the folder from the ones available in the drop down. You can also create a new folder and choose to move your emails there.
  2. You will get a confirmation message confirming the creation of the rule.

Uploaded Image (Thumbnail)

Additional Rule Activities 

You can also have the rule perform other activities apart from moving emails to another folder.

  1. Once you get the Create a Rule dialogue box, click on More Options.

Uploaded Image (Thumbnail)

  1. You can add conditions, actions and exceptions to your rule and Save those changes.

Uploaded Image (Thumbnail)

  1. Once the rules are created, you can manage the created rules by using the Manage Rules.
    • You can manage rules by clicking on Rules>Manage Rules.
    • You will be able to see all the rules that are currently running on your Outlook.
    • You can edit or delete the rule by clicking on the relevant icons highlighted below.

Uploaded Image (Thumbnail)

Print Article


Article ID: 995
Tue 12/20/22 12:00 PM
Tue 6/25/24 5:12 PM

Related Articles (4)

The scope of the article is to help you fix the incorrect language appearing on Outlook.
This article contains information on how users can delay the delivery of an individual email in outlook’s desktop version.
This article provides the steps to set up automatic replies in Outlook which are a useful way to let people know that you are out of office via automatic replies to their emails.
Automatic replies are a useful way to let people know that you are out of the office via automatic replies to their emails. Follow the instructions in this article to set up your Out-of-Office replies.

Related Services / Offerings (1)

UT Dallas uses Microsoft Office 365’s Exchange Online Protection (EOP), a cloud-based email filtering service, to scan and quarantine suspected spam, phishing, and malicious messages before they reach your Inbox.