Introduction
Managing emails in Outlook can sometimes become a difficult task. Even if you have folders created, manually moving emails to different folders can become tedious. You can automate this and many more tasks by setting up ‘Rules’ within Outlook.
Procedure
You can set up rules to automatically move emails sent by a particular contact/group or to a specific group you are a part of.
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Log in to the Microsoft Office Home Page and click on the App Launcher on the top left corner of the home page. Select Outlook from the apps listed.
- Once the Outlook application opens, right click on the email you want to create the rule for.
- With the email open, click on the Create rule option within the Rules icon.
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A Create a Rule dialogue box opens.
- If you want the rule to move the email automatically to another folder, select the folder from the ones available in the drop down. You can also create a new folder and choose to move your emails there.
- You will get a confirmation message confirming the creation of the rule.
Additional Rule Activities
You can also have the rule perform other activities apart from moving emails to another folder.
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Once you get the Create a Rule dialogue box, click on More Options.
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You can add conditions, actions and exceptions to your rule and Save those changes.
- Once the rules are created, you can manage the created rules by using the Manage Rules.
- You can manage rules by clicking on Rules>Manage Rules.
- You will be able to see all the rules that are currently running on your Outlook.
- You can edit or delete the rule by clicking on the relevant icons highlighted below.
