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Managing emails in Outlook can sometimes become a difficult task. Even if you have folders created, manually moving emails to different folders can become tedious. You can automate this and many more tasks by setting up 'Rules" automatically move emails sent by a particular contact/group or to a specific group you are a part of. within Outlook.
- Launch Outlook’s Desktop Version.
- Locate and right-click on the email you want to create a rule for.
- Select Rules > Create Rules.
Note: You can also click on the
email > Home tab >
Rules> Create Rule.
- "Rules" in "Settings" will open, allowing you to create or edit your existing rules.
"Create a rule" window will allow you to create a rule to move the emails from selected person to designated folder.
- Selecting More options will direct you to Rule setting option.
Selecting "Add new rule", will provide fields to name your rule, set the condition and action for the email. You can select what you want the rule to do from the options given. You can add two actions to the same rule and add an exception by selecting Add an exception > Save.
- Stop processing more rules: This ignores the subsequent rules, even if they apply to the message.
- Without this setting, every rule that applies to the message will run.
- Tick/Untick per your need.
- Run rule now: This runs the rules on all existing mails that fall under that condition.
- Tick/Untick as per your need.
You can manage created rules by using the Manage Rules & Alerts icon located under Rules > Manage Rules.
- A list of all the rules created will populate.
- You can rearrange the order in which the rules should be applied.
- Edit or Delete these rules depending on what you wish to change.
