Introduction
With Microsoft Outlook’s recall and replace email feature, you can recall your earlier email and replace it automatically with a newly drafted one.
Procedure
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Locate the Sent Items folder from the folder pane of the Outlook Window.
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Double click on the email that you want to recall so that it opens in a new window.
Note: Just single clicking on the email will open the email in preview mode. The recall feature would not be visible in that mode.
- Outlook gives you two ribbons to choose from, Classic Ribbon and Simplified Ribbon. These ribbons change the view of the task bar that you see at the top of your email.
- If you have the Simplified Ribbon view, first click on the three dots (more commands option) towards the extreme right of the screen.
- Then, click on Actions > Recall This Message.
- If you have the Classic Ribbon view, click on Actions > Recall This Message.
Note: You will not be able to recall sent emails on the web version of Outlook.
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Once you click on Recall This Message, a dialogue box like the one below would appear.
- Select the Delete unread copies and replace with a new message option and click on OK. Outlook will open a new window where you will be able to type out and send your replacement message.
- Outlook will send the replacement message to the said user.
- The status of the recall and the replacement message depends on the recipient’s settings in Outlook.
- It will delete or keep the original message depending on the recipient’s settings in Outlook.