How to Collaborate on MS Forms

This article walks users through the steps needed to collaborate with others on MS Forms.

1. Go to Forms.
2. You can now find the created Forms in the Recent tab. Click on the Form you would like to collaborate on.

3. Click on the three dots (...) present in the top right corner.

4. From the given options, select Collaborate or Duplicate.

5. Under Add collaborators, Click on Share the link to collaborate and view results option. Here, you may select your Forms access restrictions using the dropdown that says, “Specific people...” Options include “Anyone...” (both inside and outside of UT Dallas access), “People...” (only inside UT Dallas access), or “Specific people...” (only certain people at UT Dallas have access). 
6. Once you select your preference, you will see a text box “Enter a name, group, or email address”. This option allows you to directly type who you want to gain access to the Form as a Collaborator. If you would rather share a link instead of typing in the text box, you can click the “Copy” button and share as needed. (Note: all access to the Form will have to abide by the access restriction you selected in the previous step.) 

7. You can now click on the drop-down to select the collaborators from these options.

• Anyone with an Office 365 work or school account can edit and view result – You can share the link using the "Copy" button to edit the MS Form with anyone having an Office 365 work or school account.

• People in The University of Texas at Dallas with the link can edit and view result - You can share the link using the "Copy" button to edit the MS Form with anyone from The University of Texas at Dallas.

• Specific people in The University of Texas at Dallas with the link can edit and view result – You can add specific people from The University of Texas at Dallas using the text box and you can then share the link using the "Copy" button.

8. When you share a form to collaborate, it remains in your profile but other people can view and edit it through that shared URL. At the top of the form that you've shared, you'll see initial icons for each person editing the form. Microsoft Forms also displays contributor icons next to each section currently being edited.