How to Install and Use Robin (Room Reservation System)


This article shows how to use the room reservation system on Robin. 

Reserving a Room


  • Click here to sign in.
  • Click Continue in with Single Sign-on and use your UTD NetID and Password to log in.

'Single-Sign On' option to login in Robin.

  • Answer questions regarding your account preferences, including the privacy policy and email preferences.
  • Select your Office Building:
    • The selected building will be shown each time you sign in.
    • Building preference can be changed to any building you have access to, once logged in.

Book a Desk

  • Under Office, select the date and start time of your desired reservation.
  • Click on Book a desk
    • End time and Amenties will populate as options.

Option to select date, start and end time to book a desk.

Note: Dates can be booked months in advance. Multiple days can be booked in one reservation and do not have to be continuous days. Multiple days booked in one reservation will have the same start/end time. You will need to make separate reservations to book days with different start/end times.
  • Click on the drop-down icon to see the desks available under each group for the date, time(s), and amenities selected. 
  • Select the desk of your choice from the drop-down list.
    • Blue desk: Location of desk selected
    • Light grey desk: Does not meet the amenities selected
    • Dark grey desk: Currently unavailable for the date and time selected
  • Click Reserve once you have selected a desk.

Option to 'Reserve' a desk on the selected date and time.

  • You will receive a confirmation email.
Note: "Cancel Reservation" will show as an option after booking. If you cancel your booking, you will receive a cancellation email.

Other Helpful Information


  • Once logged into Robin, you will see your office layout.
  • Under "Office", you will be able to:
    • Book a desk
    • See floor map
    • See amenities (when the desk is selected)
    • Change floor/building (if access is granted)

Different options under the 'Office' tab.


  • Selecting your Account icon will give you a drop-down menu.
  • Click on Profile.

'Profile' option in the drop-down menu.

  • You will be able to manage your reservations and see existing reservations in the Desks section.

'Desks' section to manage your reservations.

  • Under the User Settings, you will be able to update the following:
    • Picture
    • Notifications
Note: Although the system allows you to change password, UT Dallas uses single sign-on, so there is no effect when changing your password in this system.

Mobile App

You can also use the mobile app to book a desk.

Robin mobile application.


Article ID: 514
Mon 11/22/21 12:59 PM
Mon 10/2/23 12:45 PM