Introduction to Mail Merge

This article contains information on Mail Merge, and it also covers the step-by-step process of how to set up Mail Merge.

• Mail Merge is a valuable function that uses information from Microsoft Word to create several documents, such letters, at once, saving you the time and effort of repeatedly composing the same letter.
• Letters for many recipients are most frequently printed or sent via email using mail merge.
• You may modify form letters for specific recipients using Mail Merge.

• In a blank Microsoft Word document, click on the Mailings tab.
• In the Start Mail Merge group, click Start Mail Merge.

• Click on Step-by-Step Mail Merge Wizard.

• On the right panel, select your document type. Click Next: Starting document.

• Select the starting document as per your convenience and then click Next: Select recipients.

• In Select recipients, you can create a new list by selecting Type a new list and then clicking on Create.

• Create a list by adding data in the “New Address List” dialog box and clicking OK.

• You can now save the newly created address list.
• Now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.

• Click on Next: Write your letter.
• You can now start creating content for your letter by using the recipient list that was created by selecting the items mentioned.

• Click on Preview your letters.
• Preview your letter for each recipient and click Next: Complete the merge.

• Click on Print to print your letters or Edit individual letters to further personalize some or all of the letters.