How to Access Translate Message Feature in Outlook

This article contains information on the Translate Message feature in Outlook’s Desktop Version. With Outlook’s Translate Message add-in, language can never be a communication barrier. You can translate emails received into any language as per your preference, thanks to the add-in. This article discusses how the add-in can be set up and used.

Desktop Version

1. Launch the desktop version of Outlook and open the email you want to translate.
2. Click on the Translate icon within the "Language" group.

3. If you are using the add-in for the first time, you must set up your translation preferences. Click on the Translation Preferences option highlighted below.

4. A "Language" tab within the "Outlook Options" dialogue box will open.
5. You can make any changes you want to make in the "Translation" section.

• You can select how you want Outlook to manage emails received in other languages through the radio button selection.
• You must select the language you want the messages to be translated into.
• You can choose not to translate an email received in specific languages using the "Manage your language" option.
• Click on OK once you are satisfied with your settings.

6. Once your settings are done, click on the Translate Message option. Your email will be translated to the language set as per your preferences.

7. You can undo the translation by clicking on Translate > Show Original.

Web Version

1. Log in to the Microsoft Office Home Page and click on the App Launcher on the top left corner of the home page.
2. Select Outlook from the apps listed.

2. Click on the Settings icon towards the top right of the application and select the View all outlook settings option.
3. In the settings screen that opens, click on Mail > Message Handling. You should see the "Translation" option at the bottom of the screen.

4. You can make any changes you want to make in the "Translation" section.

• You can select how you want Outlook to manage emails received in other languages through the radio button selection.
• You must select the language you want the messages to be translated into.
• You can also choose not to translate an email received in specific languages.
• Click on Save once you are satisfied with your settings.

5. You should see an option to translate your email to the language you have selected towards the top of every email you receive.

• Click on the Translate message to: French option to translate your email to French.

6. You can undo the translation by clicking on the Show original message option.