Request Access to Former Employee Data

Purpose

This article outlines the steps that should be taken if a supervisor, manager, or executive requires access to the email account of a former employee.

Procedure

  • Navigate to the Continuity of Business service.
  • Select Submit New Continuity of Business Request.
  • The requester should be a Manager, Supervisor, or Executive requiring access.
  • The acct/department should be the department the user was a part of.
  • Note the user you are requesting data from.
  • Note what data you need from the user.
  • Provide a justification for access to this data.
  • Provide a date by which the data needs to be provided.
  • Press Request.

The Information Security Office will evaluate the request and facilitate providing data to the department in question.

Note: COB requests for both staff and faculty should be initiated by a department in a timely matter, staff information will be deprovisioned within 30 days of termination of employment, faculty information will be deprovisioned within 90 days of termination of employment per OIT processes.
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Access to User Data Procedures
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Continuity of Business Request
This service offering allows for users to request data as needed to continue providing business services for the University.