Create and Manage Breakout Rooms Before a Meeting

Purpose

This article walks users through the steps needed to create and manage break-out rooms before the start of a meeting.

Procedure

Create Breakout Room

  1. Go to the Calendar tab in MS Teams.

Screenshot of the left panel of teams highlighting the "Calendar" icon

  1. Open the meeting to which you would like to add the co-organizer for breakout rooms by either double-clicking on the Meeting or by clicking on the Edit button as shown below.

Image of the calendar in teams highlighting the "Edit" button.

  1. Select the Breakout rooms option at the top panel of the meeting.

Image of the meeting details highlighting the "Breakout rooms" option

  1. You can now select the Create rooms button.

Image of the breakout room section highlighting the "Create rooms" button

  1. Using the dropdown menu, you will now be able to select the number of breakout rooms as per your requirement. After the selection, click on the Add rooms button.

Screenshot of create rooms section highlighting the dropdown to number of rooms.

  1. The breakout rooms created can now be viewed.

Screenshot of breakout rooms section with the breakout rooms created.

Adding Breakout Room Co-organizers

  1. Click on the Breakout rooms option at the top panel of the meeting.

Image of the meeting details highlighting the "Breakout rooms" option

  1. Click on the three dots present over the Breakout room to which you would like to assign the co-organizers.

Screenshot of the Breakout rooms highlighting the three dots which represent the Breakout room settings

  1. Click on the Room options button.

Image of the Breakout room settings highlighting the "Room options" button

  1. You will now be redirected to your default browser to access the “Room options”.
  2. In the “Choose co-organizers” section, you can now assign the co-organizers for the break-out room as per your requirement.

Screenshot of the "Room options" highlighting the "Choose co-organizers" option

Note: The user who is being added as the co-organizer in a breakout room must be added as the co-organizer for the respective meeting.

Assigning Breakout Room Participants 

  1. Click on the Breakout rooms option at the top panel of the meeting.

Image of the meeting details highlighting the "Breakout rooms" option

  1. Select the Assign Participants button at the top.

Image of the breakout room section highlighting the "Assign Participants" button

  1. Choose whether you would like Teams to assign students to rooms automatically or manually if you would prefer to assign students to rooms yourself.
  • If you have chosen to assign the students automatically, then just click Next.
  • If you have chosen manual selection, choose the participants who will share a breakout room by checking the checkboxes next to their names.

Uploaded Image (Thumbnail)

  1. Select the down arrow next to "Assign" and choose a room for them.

Screenshot of "Assign Participants" section highlighting the check box and dropdown to assign breakout room

  1. Click on the Assign button, and you will now be able to see the participants added to the respective breakout rooms.

Renaming Breakout Rooms

  1. Click on the Breakout rooms option at the top panel of the meeting.

Image of the meeting details highlighting the "Breakout rooms" option

  1. Click on the three dots present over the Breakout room to which you would like to assign the co-organizers.

Screenshot of the Breakout rooms highlighting the three dots which represent the Breakout room settings

  1. Select the Rename option.

Image of the Breakout room settings highlighting the "Rename" button

  1. You can now rename the breakout room as per your requirement. After renaming in the text box highlighted, click on the Rename button.

Screenshot of renaming section highlighting the "Text box" and the "Rename" button

  1. The breakout rooms will now be renamed as per the changes made.
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