Creating a Microsoft Bookings Calendar

Explanation

Note: Bookings are only available for faculty and staff.
  • Log in to Bookings using your UTD credentials.
    • On the initial welcome page, select Get it now.

Screen to login to Bookings.

  • Choose Create.

Option to create a new calendar.

  • You can select Create from scratch or clone an existing Booking page.

Screen to enter details to create a new Bookings calendar.

  • Enter the name of your Bookings Calendar.
    • OIT recommends and requests that you include the word "Bookings" in the name of your calendar for easier management.
  • You can leave the Business type field blank and click Next.

Page for Step 1 in setting Bookings

  • You can add team members from your organization by using the search function and assign a Team member or Administrator role in the Bookings.
  • Select Next.

Screen to invite/add team members and assign roles.

  • Edit the service by entering the meeting name, duration, days of the week the service will be available, and time.
  • Check Make this a Teams Meeting > Update Service.

Screen to add details about the service.

  • Set permissions on who can see the bookings page, check availability, and make an appointment. Select Create.
Note: OIT recommends selecting the option to require login (People in my organization) if all the people who would be booking appointments belong to the UTD community.

Screen to choose who can book appointments.

  • Your Bookings calendar is now set up!

Bookings settings page after the Bookings calendar is set up.

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