Setting Up Group Appointments (Microsoft Bookings)

Video Explanation

Microsoft Bookings allows you to set up appointment slots that can be booked by more than one person, allowing individuals to sign up for individual training, consulting sessions, group advising sessions, etc.

Note: Bookings are only available for Faculty and Staff.

Procedure

  • Log in to Bookings.
  • Navigate to Services from the menu on the left side of your screen.
  • Select  Add new service.

Option to add a new service.

  • Enter a service name and select the toggle Add online meeting.
  • To allow multiple people to book the same service, change the Maximum number of attendees per event setting to desired number.

Settings to allow multiple people to book the same service.

Note: If you first set the maximum number of attendees to 1, it cannot be increased to more than one later. If it is set to more than 1, it can be changed to another value (except 1).

You must recreate a service to change an event from multiple attendees to an individual.
Print Article

Related Articles (6)

Access / License for Microsoft Bookings
This article provides information on who has access/license to use, set up Microsoft Bookings through this link, and set up a bookings calendar.
Common Microsoft Bookings Terminology
This article provides information about common Microsoft Bookings terminology.
Creating a Microsoft Bookings Calendar
This article contains instructions to create a new bookings calendar for the first time.
How to Use Microsoft Bookings for a Department / Group (Multiple Users Per Service)
This article explains how to navigate Microsoft Bookings when being used for a department/group.
Introduction to Bookings
This article contains information on Microsoft Bookings, and it also covers the content on how to access it.
Introduction to Bookings in MS Teams
This article contains information on how to access Bookings in Microsoft Teams, and it also covers the content on Schedule a booking in the Teams Bookings app.

Related Services / Offerings (1)

Microsoft Bookings
Microsoft Bookings makes scheduling and managing appointments easy. It allows for users to schedule 1:1 or many:1 meetings, training, and office hours appointments and is a part of the Microsoft 365 suite.