Purpose
This article contains information on how users can delay the delivery of all emails in outlook by up to 2 hours using rules.
Note: This feature is available only on Outlook's desktop version. You cannot set up rules to delay delivery of all emails on the web version.
Procedure
- Click on File>Manage Rules & Alerts.
- In the pop-up that appears next, click on New Rule.
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In the "Rules Wizard" dialogue box, click on the Apply rule on the messages I send option in the "Start from a blank rule" template and click on Next.
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- You would now be required to select the conditions in which the rule is applicable.
- Tick any checkbox you want to in this option.
- You can customize delaying delivery to a specific recipient/group or even based on a particular word in the body/subject line of the email.
- If you do not select any check box and directly hit Next, the rule becomes applicable to every message you send.
- Outlook will give you a warning message regarding the same. Click on Yes if you want the rule applied to all the emails you send.
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- Next, select the action you want the rule to perform. To delay the email delivery, tick the defer delivery by a number of minutes check box.
- In "Step 2" of the dialogue box, click on the hyperlink highlighted below and enter the number of minutes you want to delay your emails in the pop-up that appears.
- You can delay your email delivery for up to 120 minutes.
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The hyperlink will get updated with the number of minutes you have entered in the above pop-up. Once done, click Next.
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- Outlook will now ask you to specify any exceptions if necessary.
- You can tick the check boxes for any exceptions. If you do not want exceptions to the rule, click on Next directly.
- To finish the rule setup, enter a name for the rule and review the rule for any changes. If everything looks good, click on Finish.
- All your emails would now be in the outbox folder after you hit the send button.
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Note: You can view/edit or delete the rule when you click on File>Manage Rules & Alerts.