Manage Mailbox Delegates (Windows)


Like having an assistant that helps you manage your incoming paper mail, another person, known as a delegate, can receive and respond to email messages and meeting requests and responses on your behalf. You can also grant the delegate additional permissions to read, create, or change items in your Microsoft Exchange Server mailbox.

Select from the following three permission levels (the default level is “None”).

  • Reviewer: Delegate can read items in your folder.
  • Author: Delegates can read and create items and modify and delete items they create.
  • Editor: Delegate can read, create, modify and delete all items and files.
Note: When you set up delegate or shared access, delegates or users who share those folders have the ability to view your private contacts, events, or e-mail messages by using other software applications. To help protect your privacy, put private items in a separate, non-shared address book, calendar, or mail folder.

Add Delegates

  • In Outlook, select the File tab.

  • Select Account Settings > Delegate Access.

  • In the Delegates panel, select Add.

  • Please search for the user you wish to add as a delegate and select their name. Then, add and click OK.

  • Set the desired permissions level for each function of Outlook and select OK to finish.


Article ID: 21
Mon 11/22/21 12:36 PM
Fri 3/10/23 9:38 AM

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Email at UT Dallas is provided by Microsoft Office 365 and is sometimes called “Exchange Online” email. Office 365 email is protected by Duo & modern authentication.