Inviting External Guests to a Microsoft Teams Meeting

Purpose

This article contains details on setting up a Microsoft Teams Meeting and adding external guests to it.

Procedure

  1. Log in into Microsoft Teams (Application or the Web Version).
  2. Locate the Calendar icon from the left-hand side menu.

Screen showing the 'Calendar' option on the Microsoft Teams left-hand side menu

  1. You will see your entire week’s calendar once you click on the calendar icon. Click on the arrows (< >) highlighted in the image below to see your calendar for the previous/upcoming weeks.  ​

  1. Double right-click on any time slot you want to conduct the meeting in.
  2. Enter the Title, Location, Attendees and other details regarding the meeting in the pop-up page. 

  1. The "Add required attendees" section is where you will have to add both internal and external users into the team meeting.
    • With internal members, you can directly enter their name and Microsoft Teams will give you suggestions.
    • With external members, you would have to enter the full email address of the guest you want to invite.

  1. Once you add the external email id, Microsoft Teams will give you the option to invite the external email address to the meeting.
  2. Click on the highlighted recommendation once the email address is entered.
  3. Click on the Send icon on the top right of the screen once all meeting details are entered. 
  4. This will send an invite to the user on their mentioned external email id. The invite will have a link to join the meeting which guests could use to connect. 
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Details

Article ID: 928
Created
Wed 11/2/22 11:22 AM
Modified
Wed 2/21/24 4:14 PM

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