What Is a Shared Channel in Teams?

Introduction

This article contains information on Shared Channel in Teams and instructions on how users can create their first Shared Channel.

What Is a Shared Channel?

  • Shared channels in Microsoft Teams create collaboration spaces where you can not only invite people who are not in the team but also external users.
  • Only the users who are owners or members of the shared channel can access the channel.
  • Only team owners can create shared channels. The team owner who creates the shared channel becomes the channel owner, and the channel inherits labels from the host team i.e., the team where the shared channel is being created.

Creating a Shared Channel

  1. Go to the Teams tab in MS Teams.
    Image highlighting the Teams icon on the panel.
  2. To the right of the team name you would like to add the shared channel, select the More options icon (...).
    Screenshot highlighting the three dots to the right of Teams Name
  3. Select the Add Channel button.
    Image highlighting the "Add channel" icon
  4. Enter a name and description for your channel.
  5. Under "Choose a channel type", select the drop-down arrow > Shared - People you choose from your org or other orgs have access.

Screenshot highlighting the privacy options

Note: The default setting is Share this channel with everyone on the team. You can change this setting by unchecking the box at the bottom.
  1. Type the names of the people you would want to add to the channel and select from the list.
  • To add external users, type their email addresses > select from the list.

Image highlighting the share button

  1. To change a Member to an Owner, select the drop-down arrow to the right of Member > Owner > Share.
    Image highlighting the role options for the new member
Note: External users can only be members of a shared channel.
  1. You have now successfully created a Shared Channel in Teams.

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Details

Article ID: 935
Created
Fri 11/11/22 1:54 PM
Modified
Thu 6/13/24 2:49 PM

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